10 Latest Request for Proposal (RFP) Examples and Samples

Ever wondered what a real RFP actually looks like? Whether you're a government agency trying to figure out how to structure your next request for proposal, or a vendor trying to get a feel for what's out there before you bid, this article is for you. We've pulled together 10 real RFP examples from across different industries, from IT and construction to education, advertising, and healthcare, so you can see exactly how they're built, what they ask for, and what makes each one unique. Let’s explore. 

1. RFP Example for Water Utilities / Civil Infrastructure & Construction Management

View Full RFP → Antelope Valley-East Kern Water Agency (AVEK) - RFP for Construction Management and Inspection Services for the SNIP Phase II Pipeline and Pump Station Project

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Publish Date: June 30, 2026
Submission Deadline: August 21, 2026, 5:00 PM

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The Ask: AVEK is seeking a qualified construction management (CM) consulting firm to provide oversight, inspection, and administrative services for the installation of 6.6 miles of 48-inch pipeline and a 3-pump pump station upgrade.

• Issuing entity: Antelope Valley-East Kern Water Agency, Palmdale, CA
• Estimated construction cost: $37.5M (pipeline) + $8.2M (pump station) = ~$45.7M total project
• Contract duration: 720 calendar days from Notice to Proceed (construction bids open Aug 14, 2026; NTP expected Oct 2026)
• Proposal format: Max 10 pages (+2 oversized pages); must include cover letter, firm background, approach, schedule, work samples, not-to-exceed fee, and 5 references
• Eligibility: Firm and subconsultants must be registered with California DIR; prevailing wage compliance required

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Why It's Notable: With combined construction costs nearing $46M, this is a large-scale water infrastructure project and the CM scope is unusually detailed, covering everything from CEQA/environmental compliance to shutdown coordination and certified payroll review. It's a strong example of a full-lifecycle CM RFP for public water agencies.

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2. RFP Example for Government / Public Facilities Management (Venue Operations)

View Full RFP → City of Great Falls, Montana - RFP for Venue Operator for the Great Falls Civic Center 

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Publish Date: July 13, 2026
Submission Deadline: August 14, 2026, 5:00 PM MT

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The Ask: The City of Great Falls is seeking a qualified venue management firm to serve as full-service Operator for the Great Falls Civic Center, a historic performing arts theatre and convention center that also functions as the City's active seat of government.

• Issuing entity: City of Great Falls, Montana (Office of the City Manager)
• Facility scope: Mansfield Theatre (1,520-seat proscenium theatre) + Convention Center (15,300 sq ft, 800-person banquet capacity) + meeting rooms/offices
• Contract term: 5-year initial term (starting ~Oct 1, 2026) with four 5-year renewal options; potential 25-year relationship
• Compensation model: Base management fee + performance-based incentive compensation; alternative structures may be proposed
• Eligibility: Minimum 5 consecutive years managing similar multi-venue public assembly facilities; mandatory attendance at pre-proposal site tour (July 28, 2026)
• Proposal scope: Extensive 8 major sections including financial pro formas through FY2031, community engagement plan, cybersecurity protocols, and a full evaluation rubric (100 points total)

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Why It's Notable: This isn't a typical facility-management contract — the Operator must navigate running a commercial entertainment venue inside an active municipal government building, balancing ticketed events, alcohol sales, and sponsorships against council meetings, elections functions, and public access obligations. The 25-year potential contract length and detailed financial transparency requirements (audited statements, multi-year pro formas, subsidy disclosures) make this a strong example of a complex public-private venue management RFP.

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3. RFP Example for Government / Marketing & Creative Services (Social Media Content Creation)

View Full RFP → City of Providence Parks Department (Rhode Island) - RFP for Social Media Content Creation Services

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Publish Date: July 2026
Submission Deadline: July 27, 2026, 2:15 PM ET

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The Ask: The City of Providence Parks Department is looking for a content creator to produce photography, short-form videos, and written content that showcases city parks, programs, and events. The selected vendor will create ready-to-publish content for Instagram and Facebook, while the City will manage posting and community engagement.

• Issuing entity: City of Providence Parks Department, Rhode Island
• Scope: Create monthly Instagram Reels, photo carousels, event coverage, caption copy, and deliver both editable high-resolution files and social-media-ready versions. The contractor must also coordinate content planning, conduct on-site shoots, and follow the City's branding guidelines.
• Contract term: One year
• Evaluation: 100-point scoring based on eligibility (40), familiarity with Providence Parks (20), portfolio and experience (25), and approach and cost-effectiveness (15). Proposals must score at least 70 of 85 non-price technical points to remain under consideration.
• Eligibility: Vendors must demonstrate experience creating commissioned, work-for-hire social media content, provide at least three portfolio samples, supply professional references, and be available for on-site work and events in Providence.

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Why It's Notable: Unlike many government marketing RFPs that combine strategy, account management, and advertising, this solicitation focuses almost entirely on content production. The City wants original, work-for-hire photography and video that becomes its intellectual property, with a strong emphasis on storytelling, accessibility, visual quality, and experience creating content for public organizations rather than influencer-style marketing.

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4. RFP Example for Government / Healthcare (Environmental Modification Evaluations)

View Full RFP → New York State Department of Health (DOH) – RFP for Environmental Modifications Evaluators for the Medical Indemnity Fund

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Publish Date: June 30, 2026
Submission Deadline: August 18, 2026, 4:00 PM ET

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The Ask: The New York State Department of Health is seeking qualified organizations to evaluate medically necessary home accessibility modifications for individuals covered by the Medical Indemnity Fund. Selected vendors will conduct home assessments, review contractor bids, inspect projects during construction when needed, and verify completed modifications before reimbursement.

• Issuing entity: New York State Department of Health (Medical Indemnity Fund)
• Scope: Initial home evaluations, contractor bid reviews, mid-project inspections (when required), post-construction evaluations, reporting, and expert witness services for environmental modification projects across designated New York regions.
• Contract term: Five years
• Evaluation: Technical proposal, cost proposal, references, and overall composite score
• Eligibility: At least one year of experience performing environmental modification assessments and one year of experience working with government agencies or disability programs. Current Medical Indemnity Fund administrators are not eligible to bid.

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Why It's Notable: This is a specialized healthcare and accessibility services RFP rather than a traditional construction contract. Evaluators are responsible for verifying that home modifications are medically necessary, cost effective, code compliant, and safe before and after installation. The work combines clinical judgment, accessibility expertise, construction knowledge, and regulatory compliance, making it suitable for firms with multidisciplinary experience.

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5. RFP Example for Government / Software & IT Systems (Grants Management)

View Full RFP → Indiana Housing and Community Development Authority (IHCDA) - RFP for Grants Management Software 

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Publish Date: July 6, 2026
Submission Deadline: August 10, 2026, 5:00 PM EST

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The Ask: IHCDA is seeking a vendor to provide a comprehensive, modern Grants Management System (GMS) to replace its legacy platform, covering the full grant lifecycle from application intake through claims, monitoring, and closeout.

• Issuing entity: Indiana Housing and Community Development Authority, Indianapolis, IN
• Scope: Web portal, online application module, claims management, reporting/dashboards, and monitoring/closeout tools, plus integration with Microsoft Great Plains accounting software
• Contract term: 3 years
• Evaluation: Scored out of 231 points (Data System Features and Technical Considerations carry the most weight — 108 and 78 points respectively)
• Eligibility: Must comply with Indiana Office of Technology (IOT) security standards; not on federal/state debarment or foreign-adversary restriction lists

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Why It's Notable: IHCDA manages over 45 programs and 5,000+ annual claims, so this is a substantial ERP-style modernization rather than a point solution. The RFP is unusually detailed on the technical side, requiring a recorded claim-processing demo video, a full feature checklist (currently have/building/can build/not possible), and in-depth answers on API architecture, disaster recovery, and data security. It's a good template for state-agency software procurement RFPs with heavy compliance requirements.

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6. RFP Example for Government / Public Construction (Courthouse Expansion)

View Full RFP → Lee County Board of Commissioners, Georgia (RFP #081826) - Lee County Courthouse Expansion 

Submission Deadline: August 18, 2026, 2:00 PM

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The Ask: Lee County is seeking a qualified contractor to design and construct two new additions, totaling about 8,000 square feet, to the existing Lee County Courthouse while keeping the historic building open and in use throughout construction.

• Issuing entity: Lee County Board of Commissioners, Leesburg, Georgia
• Scope: Larger addition (Construction Type II-A, non-sprinklered, with a two-hour separation from the existing building) plus a smaller North-side elevator addition with restroom reconfiguration; includes architectural, structural, mechanical, electrical, plumbing, low voltage, and AV work, plus site work, parking, and utilities
• Mandatory pre-bid meeting: June 23, 2026, onsite (attendance required to submit a proposal)
• Bid security: 5% bid bond, letter of credit, or cashier's check required with submission
• Post-award requirements: Performance bond, payment bond, and minimum $1,000,000 general and auto liability insurance naming the county as additional insured
• Bid opening: Public opening on August 18, 2026, at 2:00 PM; results discussed at the county work session on August 25, 2026

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Why It's Notable: The mandatory occupied-building construction requirement stands out. The courthouse must stay open to the public throughout the build, which adds real logistical complexity around phasing, access, and safety compared to a typical greenfield project. The mandatory pre-bid attendance rule (no exceptions for proposal submission) is also a stricter gate than most of the other RFPs on this list.

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7. RFP Example for Education (K-12) / Managed IT Services

View Full RFP → Hollandale School District (HSD-2026-001) - RFP for Technology Services 

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Publish Date: July 24, 2026
Submission Deadline: August 10, 2026

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The Ask: Hollandale School District is seeking a managed technology services provider to deliver comprehensive IT support for the 2026-2027 school year, covering network infrastructure, cybersecurity, device management, and cloud platform administration.

• Issuing entity: Hollandale School District, Hollandale, MS
• Scope: Network/server administration, cybersecurity monitoring, device management (Chromebooks, iPads, laptops, printers), Google Workspace and Microsoft 365 administration, E-Rate compliance support, help desk services, and district technology planning
• Contract period: August 12, 2026 to June 30, 2027 (roughly one school year)
• Service levels: 2-hour response for critical issues, 24-hour response for routine issues
• Eligibility: Minimum 5 years of K-12 technology experience; Mississippi school district experience and E-Rate experience preferred; Microsoft and Google certifications preferred

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Why It's Notable: This is a compact, single-year outsourced IT services contract, a useful contrast to the larger, multi-year infrastructure RFPs on this list. It shows how smaller school districts bundle nearly every technology function (network, security, devices, cloud platforms, help desk, and even E-Rate paperwork) into one vendor relationship rather than splitting it across specialized contracts.

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8. RFP Example for Government / EV Infrastructure Planning & Sustainability Consulting

View Full RFP → City of Bell Gardens (California) – Zero-Emissions Vehicle Charging Infrastructure Plan (ZEVCIP)

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Publish Date: July 9, 2026
Submission Deadline: August 6, 2026, 5:00 PM PT

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The Ask: The City of Bell Gardens is seeking a consulting firm to develop a comprehensive Zero-Emissions Vehicle Charging Infrastructure Plan (ZEVCIP). The project includes assessing existing EV charging infrastructure, forecasting future demand, identifying optimal charging locations, conducting public outreach, and creating an implementation roadmap with funding strategies.

• Issuing entity: City of Bell Gardens, California
• Scope: Assess existing charging infrastructure, perform GIS mapping and demand forecasting, evaluate site feasibility, conduct community engagement, prepare draft and final infrastructure plans, and present recommendations to the City Council and Caltrans.
• Contract term: Two years.
• Evaluation: 100-point evaluation based on understanding of the project (25), qualifications and experience (45), references (20), and fee proposal (10).
• Eligibility: Firms should demonstrate experience with transportation planning, EV infrastructure, GIS analysis, public engagement, and municipal planning projects. The proposal must include at least five references for similar public-sector work completed within the last five years.

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Why It's Notable: Rather than procuring EV chargers themselves, the City is first investing in a strategic planning effort. The selected consultant will determine where charging stations should be installed, evaluate technical and financial feasibility, engage the community, identify funding opportunities, and produce a long-term implementation roadmap. This type of planning RFP often precedes larger construction and infrastructure procurements.

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9. RFP Example for Government / Facilities Management (HVAC System Replacement)

View Full RFP → County of Kankakee (Illinois) - RFP for Air Handling Unit (AHU-1) Replacement

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Publish Date: July 18, 2026
Submission Deadline: August 19, 2026, 4:30 PM CT  

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The Ask: The County of Kankakee is seeking a qualified HVAC contractor to replace an existing Air Handling Unit (AHU-1) at its Administration Building. The project includes equipment replacement, refrigerant recovery, electrical connections, integration with the existing building automation system, and system startup.

• Issuing entity: County of Kankakee, Illinois
• Scope: Replace the existing AHU, install a new evaporator coil and condenser, connect refrigerant lines and electrical systems, integrate with the building automation system, and complete testing and commissioning. The new system must be fully operational by March 31, 2027.
• Contract term: Project-based contract, with installation completed by March 31, 2027. Final invoice must be submitted before November 30, 2026.
• Evaluation: Award will be made to the qualified bidder whose proposal best meets the County's requirements. The County reserves the right to negotiate with the selected proposer before awarding the contract.
• Eligibility: Vendors must provide itemized pricing, warranty details, proof of required insurance, and comply with all applicable state and federal regulations. Optional equipment and additional fees must be disclosed separately.  

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Why It's Notable: This is a straightforward facilities maintenance RFP that reflects how local governments procure HVAC replacement projects. The County requires bidders to separate base pricing from optional equipment and disclose all additional fees, making cost transparency an important part of the procurement. The contractor must also integrate the new equipment with the existing building automation system rather than simply replacing mechanical components.

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10. RFP Example of Education (K-12) / IT Infrastructure & Network Security

View Full RFP → Kenai Peninsula Borough School District (KPBSD) - RFP #106-26: Network Firewalls, Switching & Management Software

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The Ask: KPBSD is seeking proposals (in three parts) for Fortinet-brand or equivalent firewalls, PoE switches, and centralized management software to refresh wired network infrastructure at select schools and replace its aging data center perimeter firewall cluster — continuing its district-wide shift toward a unified, security-oriented "Security Fabric" architecture.

• Issuing entity: Kenai Peninsula Borough School District (Alaska)
• Scope: Part 1 – Firewalls (FortiGate-201G/121G units); Part 2 – Switching (FortiSwitch 448E/424E/108F PoE models); Part 3 – Management software (FortiManager VM license)
• Funding mechanism: E-Rate Category 2, using FCC Form 474 (SPI) invoicing
• Contract term: April 1, 2026 – June 30, 2027
• Eligibility: Vendors must have (or be able to obtain) an E-Rate SPIN number; no installation services included — KPBSD self-installs

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Why It's Notable: The RFP is explicitly contingency-built around E-Rate funding timelines; KPBSD may award and even execute an "at-risk" purchase before subsidy confirmation, and pricing must account for two schools whose openings are still pending state/board approval. It's a good example of how public-sector education IT procurement gets shaped by grant funding cycles rather than just technical need.

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