Depends on your purchasing ordinance, your state, and whether this is a new purchase or an option under a contract you already competed. You likely know the answer better than we do. What we add is what the price should be once you've decided.

Yes, and purchasing usually asks for it before we do. Vendors quote one bundled number; a commissioners' packet needs licenses, implementation, training, support and warranty on separate lines. We get that from the vendor in writing.

Usually interfaces to systems other departments already run, migrating case or parcel history, and training past the included hours. Those get priced once you're committed. We ask for them up front and name implementation as the vendor's scope in the agreement.

The license price was competed once, by someone else, often at a different scale than yours. Implementation, interfaces and annual support usually weren't, and across a county's department count that's where the variation compounds.

We can give you the comparable contracts and the total-cost picture behind them, with the source document attached to each. That's what an estimate gets built from. We don't fill in your form or sign off on the number, that stays with your office.

Yes, from public records, with the source document attached. County contracts and board minutes are public, so you can verify any of it yourself. We don't name an agency in anything we publish without their written sign-off.