Depends on your institutional policy, your state, and whether this is a new purchase or an option under a contract you already competed. We'll tell you what the record shows, not that you're exposed, to make a sale.

Yes, it's a normal part of the work. Vendors quote one bundled number; an approval packet needs the parts. We get licenses, implementation, training, support and warranty separated out, which also shows which department is really carrying the cost.

Not on its own. A renewal you're entitled to exercise continues the existing terms, including whatever escalator is already in them. If you want a new price, the window is before the notice period closes, which is usually earlier than people expect.

Usually integration with the systems other departments already run, migrating historical records, and training past the included hours. Those get priced once you're committed. We ask for them in writing up front and name implementation as the vendor's scope in the agreement.

Usually. Much of a first quote is capability a department wants eventually rather than needs in year one, and deferred scope isn't accruing escalators. We'll tell you which pieces can wait and price the smaller version.

Where the institution is public, its contracts are subject to records law, and we attach the source document every time. We don't name an institution in anything we publish without their written sign-off.